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Graduate Fellowship Specialist

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Posting Details

Posting Information

Vacancy Type EHRA Non-Faculty
Is Internal Transfer Only No
Working Title Graduate Fellowship Specialist
Salary Range
Anticipated Hiring Range Commensurate with Experience ($55,000 - $65,000)
Position Number 00106808
Work Schedule Typically Monday - Friday, 8am - 5pm, with some weekend and evenings as needed
Full Time Equivalent (FTE) 1.00
Department 040101 - Graduate School-Dean's Office
Department Graduate School-Dean's Office
Job City & State Raleigh, NC
Primary Function of Organizational Unit

Graduate study has become increasingly important to professional development and career advancement. The Graduate School at NC State is ready for the challenge. With a focus on solving real-world issues through innovative research, NC State’s graduate programs are committed to transforming graduate education—to prepare our best and brightest students as true leaders ready to tackle the critical issues that challenge our state, nation, and world. Our goal is to prepare career-ready students with a true competitive edge through a focus on professionally-oriented training designed for the real world. In scope and quality our graduate programs are superb. We offer master’s and doctoral programs in a full range of traditional disciplines, as well as interdisciplinary programs that anticipate market trends and respond to national needs. Science, engineering, and technology are our core strengths. We also offer strong programs in design, education, management, the humanities, and the social sciences. Our location in North Carolina’s Research Triangle means the best of industry-government- university partnerships. Our decade-old Centennial Campus reflects the university model of the future, where young investigators collaborate with faculty mentors, private companies, and public agencies to solve real-world problems. The land-grant tradition at NC State finds new expression in links with all 100 North Carolina counties and in consortia with other institutions, both domestic and international. NC State boasts a talented graduate student body of nearly 10,000 master’s and doctoral students who reflect a richness and diversity that energize this community of scholars. They come from all 50 states and from over 100 different countries. In 2014–2015, we conferred more than 2,300 master’s and 500 doctoral degrees. We are proud of our students, of their achievements and of the outstanding graduate faculty who are their mentors. For more information, please visit our website at

Essential Job Duties

The responsibilities of this position include, but are not limited to, the following:

• Promoting external fellowships to current and prospective graduate students
• Helping students navigate the diverse sources of information about fellowships, and identify the most promising opportunities
• Matching students with specific fellowship opportunities and individuals (e.g., current fellows or faculty) who can help in the application process
• Informing students about the experiences and credentials that are viewed favorably by specific fellowship sources (e.g., through individual meetings, departmental and university-level workshops)
• Reviewing and critiquing graduate student fellowship applications to help ensure their competitiveness
• Building a network of externally funded graduate fellows at NC State.

Other Work/Responsibilities

Other duties as assigned by supervisor and Dean

Minimum Education/Experience

• Doctorate at the time of employment, or master’s degree with extensive fellowship/grant-writing experience
• Demonstrated ability to garner external funding

Departmental Required Skills

The person in this position will work closely with the Graduate School staff, the Fellowship Advising Office, and academic units across the University. The successful candidate will be familiar with graduate education and have extensive fellowship/grant-writing experience. In addition, the individual must be knowledgeable about sources of funding for graduate education, how to use online tools to find such opportunities, and have a strong record of mentoring students through the fellowship application process. The successful candidate must have a rapport with students, be adaptable to their priorities and abilities, and possess excellent networking skills.

Preferred Experience, Skills, Training/Education

• Doctorate at the time of employment, or master’s degree with extensive fellowship/grant-writing experience
• Demonstrated ability to garner external funding
• Strong interpersonal and written communication skills
• Availability to work weekends and evenings, as necessary to meet student needs

Required License or Certification


Special Instructions
Job Open Date 03/05/2018
Must Be Open Until

Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.
Is this position partially or fully funded on ARRA stimulus monies? No
Proposed Hire Date 08/01/2018

NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran.

Individuals with disabilities requiring disability-related accommodations in the application and interview process, please call 919-515-3148.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. If highest degree is from an institution outside of the U.S., final candidates are required to have their degree verified at Degree must be obtained prior to start date.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

Supplemental Question

Required fields are indicated with an asterisk (*).

  1. * How did you learn of this opportunity?
    • NCSU Website
    • NCSU Executive Search Services
    • Other Online Job Board
    • Carolina Job Finder / Employment Guide
    • Job / Career Fair
    • The Chronicle of Higher Education
    • HERC
    • Professional Journal
    • Print Advertisement (Newspaper / Periodical)
    • Professional Organization
    • Direct Contact from NCSU HR Representative / Recruiter
    • NCSU Employee Referral
    • Social Media (LinkedIn, Twitter, Facebook, Other)
    • Other
  2. * If you learned about this vacancy from "other source" or "other website", please provide the source.

    (Open Ended Question)

  3. * If applicable, please explain your experience researching and sourcing information to identify grant and other funding opportunities.

    (Open Ended Question)

  4. * Do you or will you have your PhD by start date?
    • Yes
    • No
  5. * Are you able to work occasional evenings and weekends? Sometimes with little notice?
    • yes
    • no

Application Materials Required

Required Documents
  1. Contact Information for References
  2. Resume/CV
Optional Documents
  1. Cover Letter