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Business Services Coordinator

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Please see Special Instructions for more details.

Please attach a resume, cover letter, and contact information for three professional references.

Posting Details

Job Posting Information

Vacancy Type SHRA
Is Internal Transfer Only No
Time Limited? No
Time-Limited Appointment Length
Title Business Services Coordinator
Band Level Journey
Working Title Business Services Coordinator
Salary Range $31,888 - $55,812
Anticipated Hiring Range $40,718 - $47,350 ; commensurate with experience
Salary Grade Equivalency 65
Position Number 00100778
Work Schedule Monday - Friday, 8:00am - 5:00pm; hours may vary based on business needs
Full Time Equivalent (FTE) 1.0
Department 140501 - Engineering Research
Department Engineering Research
Job City & State Raleigh, NC
Primary Function of Organizational Unit

The Analytical Instrumentation Facility (AIF) seeks a talented individual to join our team as a Business Services Coordinator. The AIF is NC State’s primary shared facility for materials characterization with a mission to enable and lead state-of-the-art research through acquisition, development, maintenance, training, and access to major analytical and materials characterization instrumentation. Through the support of engaged faculty and experienced staff, the AIF supports state-of-the-art scanning and transmission electron microscopes, X-ray scattering and spectroscopy instruments, mass spectrometry, scanning probe microscopy, nanoindentation, and extensive sample preparation facilities. The AIF is a core nanotechnology user facility in the new Research Triangle Nanotechnology Network (RTNN), a site in the National Nanotechnology Coordinated Infrastructure (NNCI).

Essential Job Duties

The Business Services Coordinator oversees the business and financial management of a complex and evolving Service Center with a variety of funding sources within the College of Engineering.

This individual performs a range of responsibilities in areas including Business Administration, Financial Management, Information Analysis and Decision Making, Communication, and Human Resources. Most notably, the individual is required to analyze and evaluate facility operations and data and is empowered to make decisions to increase efficiency. The individual will also manage one Administrative Support Specialist position in the unit.

The Business Services Coordinator is currently responsible for the following:

- Management of budgets, revenue, and expenses across more than 20 state, state-receipted, trust, and foundation accounts.
- Monthly account reconciliation for the unit
- Monthly financial forecasting that projects expenses, revenue, and the year-end balance for the facility
- Database management and query writing to pull and analyze data for the Director, NSF reporting requirements, steering committee meetings, and other emergent needs
- Annual service center rate certification which includes analyzing direct costs and utilization, and working with the facility Director and the Office of Cost Analysis to request new rates
- Annual Inventory Management and Certification
- Work with external clients and University offices to ensure testing services agreements are executed
- Invoice external clients for facility use and follow up on outstanding receivables
- Manage Administrative Support Specialist who handles billing for AIF’s internal clients, as well as other administrative tasks
- Effectively communicate policies and procedures to various stakeholders at AIF and University including high-level administrators, technical and non-technical staff, faculty, and students
- Provide Human Resources management for the unit
- Process all HR actions including, but not limited to: job postings, data changes, position description additions and revisions, time reporting

Other Work/Responsibilities

- Other tasks as assigned by the Director

Minimum Experience/Education

Bachelor’s degree in business administration or a related discipline; or an equivalent combination of training and experience.
All degrees must be received from appropriately accredited institutions.

Departmental Required Skills

- Excellent interpersonal and communication skills
- Ability to convey and communicate in a professional manner to a broad audience including executives, academic administrators, faculty, staff, and external parties
- Ability to manage and complete multiple tasks or projects
- Excellent organizational skills and strong attention to detail.
- Proficiency with Microsoft Excel and Word, or similar
- Previous experience in a role with financial management responsibilities.

Preferred Experience, Skills, Training/Education

- Experience with University systems and policies, including PeopleSoft
- Experience with service center or auxiliary operations at a University
- Experience with Microsoft Access or other relational databases
- Experience managing employees
- Previous experience managing human resource functions.

Required License or Certification

N/A

Special Instructions

Please attach a resume, cover letter, and contact information for three professional references.

Job Open Date 09/07/2017
Must Be Open Until

Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.
09/14/2017
Is this position partially or fully funded on ARRA stimulus monies? No
Proposed Hire Date 10/01/2017
Alternate Option

If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

AA/EOE

NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran.

Individuals with disabilities requiring disability-related accommodations in the application and interview process, please call 919-515-3148.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. If highest degree is from an institution outside of the U.S., final candidates are required to have their degree verified at www.wes.org. Degree must be obtained prior to start date.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. How did you learn of this opportunity?
    • NCSU Website
    • NCSU Executive Search Services
    • Monster.com
    • CareerBuilder.com
    • InsideHigherEd.com
    • HigherEdJobs.com
    • Other Online Job Board
    • Carolina Job Finder / Employment Guide
    • Job / Career Fair
    • The Chronicle of Higher Education
    • Professional Journal
    • Print Advertisement (Newspaper / Periodical)
    • Professional Organization
    • Higher Education Recruitment Consortium (HERC)
    • Direct Contact from NCSU HR Representative / Recruiter
    • NCSU Employee Referral
    • Social Media (LinkedIn, Twitter, Facebook, Other)
    • Other
  2. If you learned about this vacancy from "other source" or "other website", please provide the source.

    (Open Ended Question)

  3. * Please select the response below that best describes your experience/education for the Business Services Coordinator position.
    • Bachelor's, Master's, Doctorate degree in business administration or a related field
    • Associate's degree in business administration or a related field and 2 years of related experience
    • Combination of post-high school education and 4 years of related experience (ex: 1 year towards a degree and 3 years experience)
    • High school diploma/GED and at least 4 years of related experience
    • Did not complete high school but have a combination of high school education and related experience to equal 8 years (ex. 1 year of high school and 7 years of experience)
    • None of the above
  4. * Please briefly explain your experience working with financial management systems (such as PeopleSoft Financials or similar financial software).

    (Open Ended Question)

  5. * Please describe your experience with MS Word, Excel, and Access.

    (Open Ended Question)

Application Materials Required

Required Documents
  1. Resume
  2. Cover Letter
  3. Contact Information for References
Optional Documents